夜色视频

Posting Your Job: In compliance with New York State fair labor practices laws, the Career Design Office posts all available on-campus jobs on its听听website听for review by all students.

• If you鈥檝e never posted a job before you will need a Handshake employer account. Email careers@naz.edu for assistance in creating one.
• If you have posted a job before and wish to repost, first check the posting in Handshake to see if any changes need to be made, then resubmit.

Interested students will apply to your job through Handshake. 听for听your job posting. The Career Design Office is happy to help you access and use Handshake to source applicants. Contact careers@naz.edu if you would like to arrange a tutorial.

The Career Design Office surveys students in the fall to determine who among them is seeking on-campus employment and when they may be available to work. If you would like to access this information as part of your search for student workers, contact careers@naz.edu.

Timing: Most student job openings occur at the beginning of the academic year.

• Fall openings should be posted in July, at least one month before the first day of classes.
• For the spring semester, list openings as soon as you become aware of the need to hire.
• Summer student job openings should be posted on Handshake during April to give students a reasonable opportunity to apply. Caution: You may not hire a graduating senior for summer student employment unless that student is beginning a graduate program at the university or is still attending classes.听

Interviewing Students: You may have multiple applicants for your student worker position, and so should interview candidates to determine who is best qualified.听

1. Ask students about their class schedules to be certain that they will be available when you need them. Students may never be employed at times when they should be in class.
2. Inquire about Federal Work Study eligibility and the number of hours per week each student may work through that program.
3. Students approved for Federal Work Study were sent an email message at the beginning of the fall semester stating the approximate number of hours per week they may work this academic year. In case of questions about eligibility, contact the Financial Aid Office.
4. Make hiring decisions promptly and notify both students and the Career Design Office when jobs have been filled.

Reference Checks: Many of our student workers handle sensitive information, are responsible for collecting fees, and may be responsible for other activities requiring honesty, maturity and integrity. It makes sense to check the references for such critical student workers before giving them this听responsibility.

Once you have determined the student or students you wish to hire, you must login to the work authorization website听听to confirm that they have provided the appropriate documentation to the Payroll Office and are authorized to work on campus. (Only students who have done so are listed on the work authorization website.)

ONLY STUDENTS WHO HAVE COMPLETED THIS PROCESS MAY WORK ON CAMPUS. YOUR STUDENT WORKERS CANNOT BEGIN TO WORK FOR YOU UNTIL THEY HAVE DONE SO.

Select the appropriate category of employment (Work Study/Non Work Study) to determine your student鈥檚 eligibility. When you have selected a student who is authorized to work they will receive an e-mail message asking them to confirm their employment for your department as well as their compliance with Nazareth鈥檚 confidentiality agreement. Only then may they begin to work and submit their hours worked through NazNet.

For many new students an on-campus job is their first employment. Your student workers may not understand that like all other jobs, this one comes with expectations that must be met for continued employment. You should explain as clearly as possible what the student's responsibilities are, providing a written job description if possible. In addition you should explain any other expectations you have with regard to dress, telephone etiquette, office behavior, reporting to work on time, etc.

Maintaining Confidentiality and Data Security: When students are added to the University听payroll, they are required to read and sign the confidentiality agreement below. As their supervisor you should reinforce these expectations of your workers and make sure that their access to confidential information is restricted to only that information required to do their work. Further, you should familiarize yourself with the University's expectations regarding maintaining the security of confidential data at this link: Naz Information Security. If you have questions about how to best maintain the security of the data you share with students, please contact the office of IT Services at tmsd@naz.edu.

CONFIDENTIALITY AGREEMENT FOR WORKFORCE MEMBERS听WHO ARE STUDENT WORKERS OR GRADUATE ASSISTANTS

I understand that as a student at 夜色视频 and a Student Worker or Graduate Assistant employed at the institution, I am assuming a great deal of responsibility. I may require confidential information to perform my duties. This information may include, but is not limited to, information on prospects, applicants, students, alumni, faculty, staff and other affiliates of the university. Some of this information is made confidential by law (such as that protected under the Federal Health Insurance Portability and Accountability Act). Confidential information may be in any form, e.g., printed, written, electronic, oral, overheard or observed.

I also understand that access to all confidential information is granted on a need-to-know basis, defined as information access that is required in order to perform my work. Though much of the information relates to 夜色视频 students, faculty, and staff, I understand that any and all work-related information is considered confidential and therefore, should not be shared with parties who do not have a legitimate need for information. I will not disclose confidential information to friends, relatives, co-workers or anyone else except as permitted by 夜色视频听policies, procedures, applicable law and as required to perform my work as a student employee for 夜色视频. I will protect the security and confidentiality of all personal and financial information while at 夜色视频 and after I leave Institutions听employment. All confidential information remains the property of 夜色视频 and may not be removed, accessed, or kept by me when I leave 夜色视频 employment.

I will take all precautions to safeguard information, including, but not limited to: (1) Using my own unique user account to access the information systems, (2) Never sharing the password to my own user account, (3) Only accessing information while at work, from a secure office, or participating in an approved remote work arrangement, and (4) Ensuring that printed and digital information is private and secure.

If I violate this agreement, I may be subject to adverse action up to and including termination of my employment at 夜色视频 as well as disciplinary action through the student conduct system. In addition, under applicable law, I may be subject to criminal or civil penalties.

Attendance/Studying While at Work: No student may work during scheduled classes. Needing to study for an exam or to write a paper are not acceptable excuses for missing work. It is recommended that students not work more than 12-15 hours per week to help maintain this balance. Some supervisors allow students to study while at work, when all other responsibilities have been met. This is an individual supervisor's decision.

Terminating a Student Worker who is not fulfilling his/her job responsibilities:听It is vitally important that you make your expectations of student workers clear at the beginning of the school year and point out any deficiencies right away. It is advisable that you document such a discussion with a student in writing, keeping a copy for your records. If job performance does not improve, the student may be advised that his/her services are no longer needed by your office and he/she can be directed to the Career Design Office to look for any other open positions. You should inform the Payroll Office that this student no longer works for you and then list your job opening with Career Design Office听if you are seeking additional candidates.听

Terminating a student worker is a serious business, but a supervisor should not be expected to continue to employ a student who is tardy, insubordinate, unqualified, or who simply does not show up to work his/her scheduled hours. In this litigious day and age, however, a paper trail documenting the behaviors in question would go a long way toward demonstrating that every effort was made to give a student the opportunity to succeed. Putting together a written job description that can be shared with student workers at the beginning of their employment is advisable. Remember that employment under Federal Work Study is not just a campus job but is part of a student's financial aid package.

Along similar lines, the end of the school year is an excellent time to review your student workers' performance. Should you decide that a student has not performed well enough to be retained for the following year, you should set up a meeting with the student and advise him/her of the need to seek other employment for the fall. It would be wise to document this discussion by following up with a letter to the student with a copy retained for your files.

Each year approved budgets detail how much Work-Study funds (11-XXXXXXX-51022) and Regular funds (11-XXXXXXX-51020) you have available for student employment.听 Monitor Work-Study and Regular Campus Employment lines on monthly departmental budget reports to be sure that these budget items are not being consumed at an excessive rate to avoid overspending your budget.

If the number of hours budgeted is insufficient, alert your supervisor when you realize this is so and see if a funding solution can be found (this may or may not be possible).

夜色视频 currently provides some additional funding for new student employment opportunities that have not been budgeted for. The Enhanced Student Employment program allows for any on department to submit a proposal for supplemental funding for the current budget year. Such funding is for the current year only. It is expected that the requesting department will request additional funding through the regular budgeting process in the following fiscal year.

Questions? Contact the Manager Student Employment (jbaurot6@naz.edu).

End of spring semester: Talk with your returning workers to see if they are interested in working for you next year. If so, request a copy of their class schedule for fall scheduling purposes.

Early July: Call your returning workers to be sure they still plan to work for you. If Federal Work Study eligibility is in question, confirm with the Financial Aid Office.

Mid-July: Determine your student employment needs for the year. For already existing听positions notify the Career Design Office and include time slots available. For new positions (never posted before) please complete the 听and the Career Design Office will post the position on your behalf. In either case, be sure to indicate whether Federal Work Study is required for your position.

Late August/Early September:听Review the profiles and resumes of candidates that have applied for your positions. Reach out to them to schedule interviews. Check to make sure the students you select have been added to the university payroll and are eligible to begin working. See Payroll's Supervisors of Student Workers听webpage, which guides you to submit a work authorization form. Notify both the students who have applied and the Career Design Office of your decisions.听

If you have returning workers you will need to select them to work for your department using the same work authorization system. Returning students should notify the Payroll Office if their withholding status has changed or if they have changed banks or accounts for direct deposit.

November: Monitor Federal Work Study and Regular Student Employment lines on monthly departmental budget reports to be sure that these budget items are not being consumed at an excessive rate.

December - January:听Notify the Career Design Office of anticipated spring semester job openings so they may be posted on Handshake. Interview applicants for Spring positions. Make hiring decisions no later than the first week of classes. Workers continuing from fall semester have no required paperwork. New hires should follow the same hiring procedure as Fall.

Prepare budget request for student hours for the next academic year. If your department requires additional student worker hours, request them and provide appropriate justification.

February: Monitor Federal Work Study and Campus Employment lines on monthly department budget reports closely through the end of the academic year.

March/April:听Notify the Career Design Office of summer job openings. Please note that all summer job openings must be listed with the Career Design Office for at least four weeks before the end of the spring semester. Doing so will ensure that Nazareth students get first priority for summer employment before any other persons are considered. Only regular campus employment is available during summer - no Federal Work Study funding.

May: Federal Work Study ends on the Saturday of graduation weekend.

June 30: Fiscal year ends. Unspent funds for student employment are NOT carried over to the new year. Overspending on student employment may require written justification.

Summer: Contact the Career Design Office regarding any changed student employment needs.

• Free Application for Federal Student Aid (FAFSA) - Available in the Financial Aid Office听and . To qualify for Federal Work Study, students need to file a Free Application for Federal Student Aid (FAFSA) each year before April 15. If students do not file the FAFSA or if family circumstances change dramatically, someone who was Federal Work Study-eligible last year may not continue to be eligible in the present year.
• I-9 Form - Available in the Federal statute requires that workers satisfactorily complete and document an Immigration and Naturalization Service I-9 Form before any work hours are logged. The I-9 form is normally completed only once. There are a variety of documents that can be presented to establish identity and employment eligibility to work in the United States. Foreign students may work on campus but are never eligible for Federal Work Study.
• Tax Forms - Available in the These forms (federal/state), necessary to set up any employee's payment records for proper income tax deductions, are completed by students when they are first hired at the Payroll Office. Again, these forms are normally completed only once, unless a student decides to change withholding status.
• Direct Deposit Form - Available in the All students are encouraged to have their paychecks direct deposited.

In rare circumstances remote work is allowable as long as a supervisor is available during remote hours and sensitive information remains secure. In addition, the employee must complete the work within New York State.听

For information on transitioning student employment to a remote work arrangement contact the Career Design Office听careers@naz.edu听and complete the听.